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South Central Texas Chapter of the Water Environment Association of Texas


1.0 MEMBERSHIP CLASSIFICATION, QUALIFICATIONS AND PRIVILEGES

1.1 MEMBERSHIP CLASSES
Professional Members
Student Members

1.2 MEMBERSHIP QUALIFICATIONS AND PRIVILEGES
1.21 A PROFESSIONAL Member shall be any person engaged or interested in the advancement of knowledge relating to the objectives of the Water Environment Association of Texas; shall be an eligible voting member of WEAT and shall have all the rights and privileges granted by the organization, including the right to hold office and serve on committees. Water and wastewater personnel engaged in operations, maintenance, and laboratory activities are specifically included and encouraged to be PROFESSIONAL members. A PROFESSIONAL Member may vote in Chapter elections.
1.22 A STUDENT Member shall be a person who is enrolled in a college or university at least half time who is a member of WEAT and who is interested in the advancement of knowledge stated in the objectives of the Chapter. A STUDENT member may vote in Chapter Elections.

2.0 DUES
2.1 PAYMENT OF DUES
2.11 Dues will not be collected because they are precluded by WEAT. However, charges for seminars, meals and other expenses may be assessed.
2.12 If at a future time chapter dues are approved by WEAT, the Chapter Treasurer shall make appropriate arrangements for collection upon approval of the Executive Committee.
2.13 Such dues will be voluntary, and the Chapter will not penalize any person who chooses not to participate in Chapter dues. However, only PROFESSIONAL or STUDENT members may vote in Chapter elections or hold office.

3.0 DUTIES OF THE OFFICERS
3.1 PRESIDENT
3.11 The President shall have the general supervision of the affairs of the Chapter including:
• Preside at all conferences of the Chapter and meetings of the Executive Committee.
• Be an ex-officio member of all committees except the Nominating Committee, and appoint Chairs of all committees except otherwise stated in the Bylaws subject to approval by the Executive Committee.
• Perform such other duties as assigned by the Executive Committee.
3.2 PAST PRESIDENT
3.21 The Past President shall assist the President in the performance of his/her duties, including:
• Preside at conferences and meetings in the absence of the Vice President.
• Act for the President when required.
• Preside as chairperson of the Nominating Committee.
• Perform such other duties as assigned by the Executive Committee.
3.3 VICE PRESIDENT
3.31 The Vice President shall assist the President in the performance of his/her duties, including:
• Preside at conferences and meetings in the absence of the President.
• Act as President in his/her stead as required.
• Act as Program Committee Chairperson.
• Perform such other duties as assigned by the Executive Committee.
3.4 SECRETARY
3.41 The Secretary shall operate under the direction of the President and the Executive Committee, including:
• Prepare the agenda for, attend all meetings of, and record and distribute the proceedings of such meetings of the Executive Committee and the Chapter.
• Attend all meetings of the Chapter and with the assistance of such other persons and committees as are required make all necessary preparations for the holding of such meetings.
• Be a member of the Constitution and Bylaws Committee.
• Perform such other duties as assigned by the Executive Committee.
3.5 TREASURER
3.51 The Treasurer shall have charge of the funds of the Chapter and custody of its investments, if any, and operate under the direction of the President and the Executive Committee, including:
• Pay Chapter bills, prepare financial statements for the fiscal year showing receipts and expenditures, investments, other assets and liabilities of the Chapter and provide a copy for each member of the Executive Committee.
• Prepare an annual budget with the assistance of the Executive Committee and present it to the Chapter at its annual meeting.
• Prepare an annual report on finances and activities to the WEAT Board in a format prescribed by the WEAT Board.
• Attend all meetings of the Chapter and the Committee and assist the Secretary, as required, in the recording of the proceedings.
• Perform such other duties as assigned by the Executive Committee.
3.6 SECTION REPRESENTATIVE
3.61 The Section Representative shall represent the Chapter in its relations with WEAT, including:
• Attend meetings of the Chapter at his/her expense and keep the WEAT Board of Trustee informed as to the activities of the Chapter.
• Attend all meetings of WEAT and the Board of Trustees and provide information on those meetings to the Chapter.
• Be a member of the Constitution and Bylaws Committee.

4.0 DUTIES OF THE EXECUTIVE COMMITTEE
4.1 THE EXECUTIVE COMMITTEE
4.11 The Executive Committee shall be the legal representative of the Chapter and shall manage its affairs subject to the conditions and limitations prescribed by the Constitution and Bylaws of the WEAT.
4.12 The Executive Committee Shall:
• Fill all Appointive Offices.
• Serve as the Finance Committee of the Chapter.
• Receive all committee reports and take appropriate action of recommendations made in these reports where required.
• Direct the care and investment of funds of the Chapter.
• Make funds available for regular operation of the Chapter and for specific purposes. No financial commitments shall be incurred that are beyond funds available and those anticipated during the operating year of September through May.
4.13 Members of the Committee shall attend regular Chapter and Committee meetings.

5.0 MEETINGS
5.1 CHAPTER MEETINGS
5.11 The meetings of the Chapter shall be held at a time and place selected by the Executive Committee.
5.12 Each member attending the meeting and each guest may be required to pay a registration fee of such an amount as may be determined by the Executive Committee to cover expenses of the meeting.
5.13 Registration and exhibitor fees may be collected for seminars, conferences, and training programs sponsored by the Chapter.
5.2 EXECUTIVE COMMITTEE MEETING
5.21 The Executive Committee shall hold two meetings after election to office:
• One meeting immediately following the May meeting at which the incoming Executive Committee will receive reports and recommendations from the outgoing Executive Committee.
• One meeting prior to the September meeting at which the future meeting plans and Chapter budget will be prepared.
5.22 Other Executive meetings shall be held at the call of the President or upon petition addressed to the Secretary and assigned by 50% of the Executive Committee.
5.3 RULES
5.31 All Chapter and Committee meetings shall be conducted according to the latest edition of Robert’s Rules of Order, Revised. Except as otherwise provided in the Constitution and Bylaws, all questions shall be decided by a majority vote. No member shall have more than one vote.

6.0 STANDING COMMITTEES
6.1 NOMINATING COMMITTEES
6.11 The Nominating Committee shall consist of the Past President plus 3 members appointed by the President in May.
6.12 The Chairperson of the Committee shall be the immediate Past President.
6.12 The duties of the Committee shall include the nomination of the candidates for the offices of Vice President, Secretary and Treasurer.
6.2 CONSTITUTION AND BYLAWS COMMITTEE
6.21 The Constitution and Bylaws Committee shall consist of five or more members of whom at least three shall be Non-Executive Committee members. The Secretary and Section Represenative shall be members of the Committee.
6.22 The Committee shall act on all proposed changes to the Construction and Bylaws. They shall submit all changes that they approve to the Executive Committee in proper form.
6.3 AUDIT COMMITTEE
6.31 The Audit Committee shall consist of three members, none of whom are current officers of the Chapter.
6.32 The Committee shall conduct an annual self-auditing of the financial records or the Chapter. When recommended by the Audit Committee and approved by the Executive Committee, the committee shall see that an outside accounting firm audits the Chapter’s records.
6.4 OTHER COMMITTEES
6.41 In addition to the Committees listed in Section 6.1 through 6.3 above, other technical and non-technical Committees may be formed upon approval by the Executive Committee. These Committees shall all be appointed by the President.

7.0 PUBLICATIONS
7.1 All publications of the Chapter shall be issued under the direction of the Executive Committee and shall be copyrighted as far as practicable.
8.0 BUDGET
8.1 Each year the operating budget, as approved by the Chapter Membership, will be submitted for approval to WEAT.
8.2 Any revenues in excess of the amount actually needed to pay for the Chapter’s annual expenses, as approved by the WEAT, will be retained for use by the Chapter in future years.
8.3 The annual budget for the Chapter may include a line item reimbursing each current Chapter Officer for membership in WEAT.
9.0 AMENDMENTS
9.1 Amendments to these Bylaws shall be initiated and adopted as set forth in Section 6.0 of the Constitution.

 
       
       
       
    Constitution
South Central Texas Chapter of the Water Environment Association of Texas


1.0 NAME
The official name of this organization shall be the South Central Texas Chapter of the Water Environment Association of Texas and hereinafter designated as the Chapter. The Water Environment Association of Texas shall be hereinafter designated as WEAT.

2.0 OBJECTIVES
The objectives of this Chapter are:
2.1 The advancement of knowledge in the evaluation, design, construction, operation and management of distribution and collection, treatment, and reclamation systems;
2.2 The advancement of knowledge of the design, construction, operation, and management of water utilities and water resources;
2.3 The advancement of knowledge in dealing with problems involved in the collection and treatment of wastewater to meet public health and regulatory standards;
2.4 The strengthening of WEAT;
2.5 The fostering of good public relations and education in the area of water resource protection and management;
2.6 The improvement of the professional status of personnel engaged in the evaluation, design, management and operation water supply and water quality improvement systems;
2.7 The stimulation of interest in, and awareness of protection and conservation of our natural resources;
2.8 The promotion of satisfactory relationships with the water consuming public; and
2.9 The advancement of study and research and the publication of results thereof in the areas of water resource/supply and water quality issues.

3.0 MEMBERSHIP
3.1 The membership of the Chapter shall consist of Professional and Student members, all of whom must be members of WEAT.
3.2 The membership classes are defines in the Bylaws.

4.0 EXECUTIVE COMMITTEE
4.1 FUNCTION
4.11 The affairs of the Chapter shall be managed by the Executive Committee subject to the specific conditions of this Constitution and Bylaws and consistent with those of WEAT.
4.12 The South Central Texas Chapter is part of the WEAT and is subject to the action and recommendations of its Chair and on advice of its Board of Trustees.
4.13 This Constitution may be revoked by WEAT.
4.14 The Chair of each committee of the WEAT shall be an Ex-Officio member of the companion committee in the Chapter.
4.15 The Chair of WEAT shall be Ex-Officio members of the Chapter Executive Committee.
4.2 MEMBERSHIP
4.21 The Executive Committee shall consist of:
• The President of the Chapter
• The Past President of the Chapter
• The Vice President of the Chapter
• The Secretary of the Chapter
• The Treasurer of the Chapter
• The Section Represenative
4.3 PRESIDING OFFICER
4.31 The President of the Chapter shall be the presiding officer of the Executive Committee.
4.4 MEETINGS
4.41 An annual meeting of the Executive Committee shall be held after the May meeting and before the September meeting of the Chapter, on such day as may be decided by the Executive Committee. Other meetings of the Committee may be held as provided by the Bylaws.
4.5 QUORUM
4.51 A quorum of the Executive Committee shall consist of a simple majority of its members.
4.6 OFFICER REMOVAL
4.61 Any member of the Executive Committee may be removed from office and from the Executive Committee for just cause by a three-fourths majority vote of a quorum of the Executive Committee acting in closed session. This vacancy may be filled by a majority vote of the Executive Committee.
4.62 Upon request of the WEAT Board, the Executive Committee will have to provide justification of the officer removal. If in the opinion of the WEAT Board, the removal is not justified, the officer removed shall remain in his/her position.

5.0 OFFICERS
5.1 The Chapter Officers shall be as follows:
• President, who shall provide general supervision of the affairs of the Chapter and shall perform such duties as prescribed by the Bylaws.
• Past President, who shall assist the President in performance of his/her duties and shall serve as chairperson of the Nominating Committee.
• Vice President, who shall assist the President in the performance of his/her duties and shall act instead in his/her absence or as otherwise required, and who shall chair the Program Committee.
• Secretary, who shall be the Recording Officer of the Chapter.
• Treasurer, who shall be the Financial Officer of the Chapter.
• Section Represenative, who shall be the Chapter representative to the WEAT Board.
5.2 TERMS OF OFFICE
5.21 The terms of office for the President, Past President, and Vice President shall be one year. The terms of the office for the Secretary and Treasurer shall be 2-year staggered terms. The term of the Section Representative shall be 3-years. In addition, the Section Representative shall not be eligible for consecutive terms. The terms shall begin at the close of the May Chapter meeting following their election or appointment, and shall continue until successors qualify.
5.22 The Vice President will automatically advance to President.
5.23 In case of a vacancy in the office of the President, or in the absence of the President, the Vice-President shall act in his/her place for the unexpired term absence. In case the Vice President cannot act, the Past President shall do so. If the Past President cannot act, the latest living past president shall do so. If the latest living Past President cannot act, the Executive Committee shall elect one of its members to serve.
5.24 The President shall be ineligible for re-election. The Vice President shall not be eligible for re-election to the same office until at least one full term shall have elapsed after the end of his/her term. This prohibition shall not apply to any person acting as President under provision 5.23 above.
5.3 NOMINATION AND ELECTION OF OFFICERS
5.31 Nominations for Vice President, Secretary, Treasurer, and Section Representative for the respective terms shall be received and considered by the Nominating Committee.
The Nominating Committee, through its Chairperson shall report its selection for each office to the Executive Committee before April 1 of each year. All nominees shall be persons having the rights and privileges of Members under the Bylaws, and who have signified a willingness to serve.
5.32 The President shall have the report of the Nominating Committee at the May Chapter meeting and its shall be his/her duty to ascertain form the floor if any names are desired to be placed in nomination. After this, a secret ballot of the members present may be taken if deemed appropriate by the presiding officer of the Chapter. If secret ballot is not deemed necessary, the vote may be taken by voice vote of the dues paying
members.
5.4 FINANCIAL LIABILITY
Officers of the Chapter shall not be held jointly or severally responsible for the debts of the Chapter.
5.5 MEMBERSHIPS
Officers of the Chapter shall be members of WEAT.

6.0 AMENDMENTS
6.1 INITIATION
6.11 Amendments to this Constitution may be proposed by the Executive Committee through its Constitution and Bylaws Committee, by a majority of the Executive Committee, or by written petition signed by at least 10 percent of the members of the Chapter and submitted to the Secretary.
6.12 Proposed amendments shall be considered by the Constitution and Bylaws Committee and changes made as considered appropriate. The changed version, if acceptable to the original proposer, or the original version if changes are not acceptable, shall be submitted to the Chapter at the next meeting. Proposed amendments must be submitted to the membership 60 days in advance of the meeting date upon which the amendments will be voted.
6.13 Proposed amendments shall be submitted to the WEAT for approval by its Bylaws Review Committee prior to the presentation to Chapter members for adoption.
6.2 ADOPTION
6.21 Amendments to this Constitution may be made by two-thirds affirmative vote of the dues-paying members present and voting at the Chapter meeting.
6.22 The Secretary shall advise the Constitution and Bylaws Committee as to action taken on proposal amendments after the vote. When amendments to the Constitution have been approved by the Chapter, they shall take effect immediately, and the revised Constitution shall be distributed to all members.